Planning an event requires you to be a master juggler, managing several jobs at once. The challenge of selecting a suitable event location may be the most important of them all because it may make or break your event. The venue you choose for the event will determine everything from the date of the event, speaker lineups, food choices, and attendees’ experiences.
Choosing the ideal location can be a difficult and time-consuming procedure, but we’ve got you covered! Here are a few things to think about while deciding on the venue for your next event.

1. Create a Guest List Beforehand

Make a rough list of the people you want to invite much in advance. Your estimate of attendees will help you determine how much space your event will need. You should ideally consider the guests you’re inviting before choosing a venue. If you go the other way round, you risk being forced to limit your guest list due to venue capacity issues or finding yourself in a huge location with very few people.

2. Take Into Account the Event’s Tone and Vibe

Different events require quite different locations. For occasions like team-building exercises or professional networking, a conference room in a convention centre would be a perfect choice. On the other side, a kids’ party might be best held in a neighbourhood amusement park, a hotel room with a pool, or a picnic shelter in a nearby park. A traditional and elegant wedding might require you to book a historic mansion or a large ballroom in a five-star hotel. You should go for the venue that emphasizes the theme or feel you want to create.

3. Location Is King

For a local event, you might be searching for a location that is reasonably close to where the majority of participants live or work. Finding a location close to the airport or the attendees’ hotels helps if most attendees are travelling from a different city. Whatever the situation, don’t forget to take traffic, transportation, and parking alternatives into account. Your participants will be more at ease and confident when they arrive at the event if they will have access to maps, driving instructions, and parking and shuttle information.

4. Logistics and Cost Should Be Critically Analysed

When organising your event, be sure to have all the details worked out at least one month beforehand. You must also take other costs into account in addition to the venue’s rental fee. Considerations like catering, beverages, cutlery, chairs, and microphones should all be made in accordance with the budget you set. Try to set aside a considerable amount for unforeseen expenses.

5. Thoroughly Assess the Reputation of the Location

Finally, conduct your research before deciding how to go about it. Before you dive in and commit, you should research a venue’s business procedures even if it seems ideal. Look through online reviews for the venue to learn more about its reputation. If you can’t locate anything online, ask the venue for client testimonials.
We at Premier 718 Venue, located in the heart of Brooklyn have a duplex with ample space to host your next special event. We offer a wide range of services, including decor, food and desserts. Allow us to assist youin organising the event of your dreams!